Corrective and preventive action management is an approach in which companies take action to eliminate non-conformities and prevent the recurrence of these by performing risk analysis. CAPA processes are audited by regulatory authorities such as FDA to ensure that the company’s quality control system can identify and correct any problems and take corrective and preventive action to eliminate them.
When it comes to CAPA software, you have plenty of options like the CAPA corrective action software from ETQ, that enhance your business’s quality control to conform with regulatory standards.
With modern innovation, CAPA management software has been integrated with quality management systems. They can do audits, detect nonconformance, document management, and control other quality functions.
1. Analytical And Informative Reports
Every CAPA corrective action software needs to have a standardized reporting mechanism. The report must include a record of the defect and non-conformity and highlight the steps taken to correct them.
The reports should include the description of the issue, the rectifying action, resolution, and the resources used by the team members. Additional data can include the planned resolution date and the actual date of resolution.
However, if your CAPA software only provides basic reporting features that look like spreadsheets, it will become more of a formality and get overlooked.
So it is important to have CAPA corrective software that provides insights into the emerging problems and how they can be rectified. CAPA reports can be a determining factor for improving your company’s quality control.
2. Integrating with other systems
A corrective action software should be able to integrate with your other systems and production facilities. It will enable automated data recording eliminating the risk of error associated with manual entry.
An organization-wide integration is also necessary because it makes CAPA visible throughout the board and allows quicker updates to rectify any deviances and non-conformity. It gives the ability to trigger updates in SOPs based on preventive or corrective action.
3. Easy To Fill Forms
A CAPA corrective software that allows your organization to automate most of its processes will be easier for people to use. So it is important to find software that allows alignment of all sectors in your business by offering intuitive forms. These forms can allow easier data entry and help in data collection and analysis.
The forms can offer document management and store them in different folders of cloud-based storage. Allowing intuitive drafting, review, and approval processes that make workflow easier.
4. Linking It With QMS Processes
A CAPA that acts as a module of your QMS software can allow data and reporting to be available across the company. It will make CAPA easier to implement, driving quality improvements, and allow your risk management team to analyze what is going on behind the scenes.
Making it easier for your company to change SOP’s for a given process as quickly as possible, eliminates the possibility of non-conformity and non-compliance.
5. Reminders
A CAPA corrective action software can remind your staff members and automated systems about any issues and problems. It will also make sure that a certain issue is resolved and does not get overlooked. It reduces unnecessary group meetings and calls while simultaneously working to eliminate the regulatory penalties.
This can be a great feature especially for large-scale organizations that work in multiple locations. It reminds every location to solve a certain issue and updates them about SOPs.